Library Specialist - 50% Slavic Reference Services International Area Studies
The Senior Library Specialist has responsibility for Slavic, East European- and Eurasian-related reference queries which are submitted to the Slavic Reference Services (SRS). These may include requests for materials, requests for verification of citations, and/or requests for factual information. Incumbent also assists the Head of the SRS in the planning and organization of the reference service and its work, as well as assisting in supervising and training of SRS graduate assistants, who are primarily responsible for interlibrary loan requests. Incumbent may also be asked to contribute to the creation and maintenance of the SRS's online research guides, which provide bibliographic instruction on Slavic, East European & Eurasian resources for both on- and off-campus users.
Duties & Responsibilities
- Conducts complex searches and verifies materials requested by patrons. The search procedure requires the use of Russian, East European and Eurasian bibliographies, catalogs and databases as well as their Western counterparts. The incumbent is also expected to identify bibliographic errors in the requests, provide correct citations, and determine alternate borrowing sources in the U.S. when an item is not held in our collection.
- Oversees and trains graduate assistants who handle who handle interlibrary loan requests. These requests are forwarded daily to the SRS by the Library’s main Interlibrary Loan Department. They must be processed and searched in a timely fashion. In addition to recurring difficulties with transliteration, inaccurate citations, non-standard cataloging practices, and interpreting the intent of the requester, there are many questions that arise relative to the circulation status of particular titles. In the event that a graduate assistant is unable to complete a request, the incumbent is responsible for handling these queries or referring them to the core SRS reference team.
- Manages the SRS Duplication Service. Maintains daily workflow and schedule to verify and retrieve materials requested by Title VIII grant funded scholars and programs. Works in close consultation with the Head of the SRS and the core reference team.
Outreach and Engagement
· Maintains and oversees the registration and promotional work for SRS research forums, training and thematic workshops, symposia, and events tied to the goals and objectives of the Title VIII grant program.
· Oversees the collection of statistics, analyzes data, and compiles assessment report for the Head of the SRS.
· Creates promotional materials in support of SRS programs and initiatives, and in support of the Title VIII grant program.
· Oversees SRS promotional, outreach and engagement work.
Instruction and Orientation Services
- Creates web pages, handouts, LibGuides, or online research guides. In the course of compiling these tools/guides, the incumbent will need to review new and old reference resources and evaluate them for inclusion or exclusion as appropriate, based on the needs of SRS patrons and their usefulness in researching the topic at hand.
- Provides instruction and orientation services to patrons and visiting scholars to the Library and familiarizing them with the organization of the collection (i.e., giving tours, demonstrating how to use online resources, etc.). The position involves a great deal of public contact, not only face-to-face, online, or hybrid environments, but also via phone, e-mail, chat, and other means of communication. The incumbent must enjoy working with the public, be adept at clarifying and interpreting patron queries (i.e., at conducting reference interviews), and be able to clearly articulate to patrons relevant policies of both the SRS and the University Library.
Additional Physical Demands
Some moving and lifting of books and other library materials is necessary. Ability to handle oversized print newspapers and journals, as well as the ability to move and lift books and other library materials using carts and by hands is necessary up to 25-50 pounds.
The job is performed in an office and in a reading room environment. The incumbent works in close proximity with a variety of others, including co-workers, students and faculty, library users from the community, and visiting researchers.
1. High school diploma or equivalent.
2. Any combination totaling two (2) years (24 months) from the following categories:
A. work experience in a library or equivalent setting.
B. college course work in any field as measured by the following conversion table:
• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
3. A total of two (2) years (24 months) work experience in a library or equivalent setting performing progressively more responsible work consistent with the next lower level of this series.
MLIS Degree (36 credit hours or more), MA Degree (36 credit hours or more) or advanced degree in Russian, East European, and Eurasian Studies.
Demonstrated experience planning and marketing events, programs, and initiatives.
Reading and writing Russian, East European, and Eurasian languages skill sets (Speaking these languages is not a requisite)
Knowledge, Skills and Abilities
· Demonstrated knowledge with various systems of transliterating Cyrillic script into Latin letters, particularly the ALA-LC Romanization system and the German DIN system.
· Ability to write clear, informative English-language annotations describing Russian-language reference resources is essential for the creation of the SRS’s tools for bibliographic instruction.
· Software-related skills and aptitude for learning new software.
· Ability to work quickly and accurately with attention to detail, frequently under considerable pressure.
· Ability to work with minimal supervision and use independent judgment.
· Understanding of bibliographic forms of entry.
· Ability to assess workflow needs, adjust scheduling accordingly, and effectively balance and perform many tasks concurrently.
· Leadership skills appropriate to managing workers who are full-time graduate and undergraduate students.
· Ability and willingness to develop specialized knowledge about library materials and collections.
This is a 50% Part Time Civil Service Non-Exempt Senior Library Specialist position appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. Annual salary is $26,559.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on January 26, 2023.Applications not submitted through https://jobs.illinois.edu Upload cover letter, resume, academic credentials (unofficial transcripts or copy of diploma may be acceptable) for all degrees attained, name/contact information for three references.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing email@example.com