Secretary (Office Automation)

Secretary (Office Automation)

• Open & closing dates

11/29/2024 to 12/05/2024

• Salary

$49,025 - $63,733 per year

• Pay scale & grade

GS 7

• Location

1 vacancy in the following location:

Provo, UT

Duties

This position is located in the Office of the Area Manager (OAM), Provo Area Office. The incumbent serves as the principal office administrative and clerical support for the OAM management and provides support for the Director of the Central Utah Project Completion Act Office. The incumbent also leads and resolves problems associated with the secretarial and clerical work of the office.

Duties Include but are not limited to:

• Review and edit memos, letters, and other correspondence for signature by office staff, ensuring correct English grammar, punctuation, spelling, tone and format.
• Use multiple office automation software functions to produce a wide range of documents, forms, reports, correspondence, charts, tables, etc.
• Use a variety of automated systems (e.g., electronic forms, electronic publications library, time and attendance, etc.) to perform various clerical duties.
• Provide answers to routine or procedural inquiries, and route to appropriate personnel for answers if necessary.
• Maintain and adjust a calendar of appointments for a supervisor.

Requirements

Conditions of Employment

You must be a U.S. Citizen or U.S. National.
You must be suitable for federal employment, determined by a background investigation.
You must submit a resume and supporting documentation (see Required Documents).
You must submit eligibility documents for veterans' consideration (see Required Documents).
You must meet minimum experience requirements (see Qualifications).

Who May Apply:

• 30% or More Disabled Veterans
• Appointment of Certain Military Spouses (5 CFR 315.612)
• Career Transition Assistance Plan (CTAP)
• Current and Former Federal Employees (Competitive Reinstatement/Reassignment/Transfer)
• Current and Former Federal Employees (Non-Competitive Reinstatement/Reassignment/Transfer)
• Individuals with Disabilities (Schedule A)
• Interagency Career Transition Assistance Plan (ICTAP)
• Interchange Agreement and Special Authorities
• Land Management Workforce Flexibility Act (LMWFA)
• National Service (Peace Corps and VISTA)
• Pathways Program - Conversion Eligible
• Public Lands Corps Hiring Authority (PLC)
• Veterans Employment Opportunities Act (VEOA)
• Veterans Recruitment Authority (VRA)

Qualifications

In order to qualify, you must meet the education and/or experience requirements described below. Your resume must clearly describe your relevant experience. If qualifying based on education, a copy of your unofficial transcripts must be provided with your application.

MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience for the respective grade level in which you are applying:

Specialized Experience: Applicants must have one full year of specialized experience comparable in scope and responsibility to the GS-06 grade level in the Federal service (obtained either in the private or public sectors) performing at least three (3) of the following: (1) receiving telephone calls and correspondence, determining nature of business, and route to corresponding personnel; (2) maintaining supervisor's calendar of schedule appointments based upon priorities, workload, and commitments; (3) reviewing correspondence for proper format, typographical accuracy, spelling, grammar, and style; (4) entering and manipulating data and information in word processing, spreadsheet, and database application; (5) serving as a personal assistant to a manager; independently managing technical and administrative services for the office; and/or (6) using a computer system to prepare forms, reports, and narrative documents that include technical and scientific terminology.

Typing Proficiency Requirements: In addition to meeting the experience requirements, applicants must self-certify that they can type at least 40 words per minute. Your resume must support your self-certification of your typing ability. Otherwise, you may not meet the minimum qualifications requirements for this position.

TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. (Must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted).
One year at the GS-06 is required to meet the time-in-grade requirements for the GS-07 level.

Applicants eligible under the Land Management Workforce Flexibility Act (LMWFA) are not required to meet time-in-grade restrictions in order to be considered.

You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 12/05/2024.